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Privacy Policy

Last Updated: September 23, 2025

McCallum Baseball Boosters Association, Inc. (“we,” “us,” or “our”) operates the website McCallum Baseball (the “Site”) at mccallumbaseball.com. We are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or interact with our services.

By using the Site, you consent to the practices described in this policy. If you do not agree, please do not use the Site.

1. Information We Collect

We collect information to provide and improve our services, such as supporting our non-profit activities related to youth baseball programs, events, and community engagement.

Personal Information

  • Voluntarily Provided Information: When you fill out contact forms, sign up for newsletters, register for events, make donations, or communicate with us (e.g., via email), we may collect:

    • Name
    • Email address
    • Phone number
    • Mailing address
    • Payment information (processed securely via third-party providers like PayPal or Stripe; we do not store full credit card details)
    • Any other details you choose to provide (e.g., comments or preferences)
  • Automatically Collected Information: When you visit the Site, we (or our third-party service providers) may automatically collect:

    • IP address
    • Browser type and version
    • Device information
    • Operating system
    • Referral URL
    • Timestamp of visits
    • Pages viewed and time spent on the Site

We use cookies and similar technologies (e.g., Google Analytics) for these purposes. You can manage cookies via your browser settings.

Non-Personal Information

Aggregate data, such as site usage statistics, that does not identify individuals.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to inquiries, process registrations, or handle donations.
  • To send newsletters, event updates, or promotional materials (you can opt out at any time).
  • To improve the Site’s functionality, analyze trends, and enhance user experience.
  • To comply with legal obligations or protect our rights (e.g., preventing fraud).
  • For internal administrative purposes, such as tracking booster memberships.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3. How We Share Your Information

We may share your information in these limited circumstances:

  • Service Providers: With trusted third parties who assist us in operating the Site (e.g., email service providers like Mailchimp, hosting services like WordPress.com, or analytics tools like Google Analytics). These providers are contractually obligated to protect your data.
  • Legal Requirements: If required by law, such as in response to a subpoena, or to protect the safety of our community or the public.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
  • With Your Consent: For any other purpose with your explicit permission.

We do not share personal information with unaffiliated third parties except as described above.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, or misuse. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Third-Party Links and Services

The Site may contain links to external websites or integrate third-party services (e.g., social media sharing buttons). We are not responsible for the privacy practices of these third parties. We encourage you to review their policies.

6. Children’s Privacy

Our Site is intended for a general audience and does not knowingly collect personal information from children under 13 years of age. If we become aware of such collection, we will delete it promptly. If you believe we have collected information from a child, contact us as described below.

7. Your Rights and Choices

Depending on your location, you may have rights under applicable privacy laws, such as:

  • Accessing, correcting, or deleting your personal information.
  • Opting out of marketing communications.
  • Withdrawing consent where applicable.

To exercise these rights or request more information:

  • Email us at [email protected]
  • For cookie preferences, adjust your browser settings or use tools like Google Analytics opt-out.

We will respond to verified requests within a reasonable timeframe (e.g., 30 days).

8. Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy, or as required by law (e.g., for tax or donation records). After that, we securely delete or anonymize it.

9. International Users

The Site is hosted in the United States. If you access it from outside the U.S., your information may be transferred to and processed in the U.S., where privacy protections may differ from your country. By using the Site, you consent to this transfer.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on the Site with a revised “Last Updated” date. Your continued use of the Site after changes constitutes acceptance.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

McCallum Baseball Boosters Association, Inc.

[email protected]